1. The name of the Post shall be the Huntsville Post of The Society of American Military Engineers.
2. The headquarters shall be in Huntsville, Alabama.

Article II

Objectives

1. In the interests of national defense, the objectives of the Post are: to advance knowledge of the science of military engineering; to promote efficiency in the military engineer service of the United States; to maintain its best standards and traditions; to preserve the memory of services rendered by the engineering profession throughout the wars in which the United States has been engaged; to encourage, foster and develop between the military engineers and the other arms of the military service a spirit of cooperation and mutual understanding of their respective duties, powers and limitations; to encourage, foster and develop relations of helpful interest between the engineering profession in civil life and that in the military and civil service; to hold meetings for the presentation and discussion of appropriate papers, for social and professional dialogue, and to disseminate knowledge relating to each of the foregoing subjects.

Article III

Membership

1. Any individual or sustaining member of The Society of American Military Engineers shall be eligible for membership in the Huntsville Post.
2. Any member of the Huntsville Post shall be empowered to vote and to hold office in the Post.

Article IV

Officers/Directors

1. The government of the Post shall be vested in its Officers and Board of Directors.
2. The officers shall consist of: President, First Vice-President, Second Vice-President not over 36 years of age, Secretary, Treasurer, and Executive Director who shall be elected by the Post. They shall hold office for two years or until their successors have been duly elected.
3. The Board of Directors shall consist of six members, none of whom shall hold an office outlined in Article IV, Paragraph 2, above, and who shall be elected by the Post. The Directors will hold office for two years after their date of election, or until their successors have been duly appointed. Two Directors shall be elected each year.

Article V

Meetings

1. The Post shall hold regular monthly meetings of the members for the transaction of business and conducting programs as fixed by the By-Laws, and may hold other meetings to be called in the manner provided by the By-Laws.

Article VI

Amendments

1. This constitution may be amended at any regular or special meeting called for that purpose by a vote of two-thirds of the members present, provided that notice of proposed amendments shall have been submitted previously to all members of the Post not less than fourteen days prior to the date of the meeting and provided further that the amendment is approved by the National Society

By-Laws

Article I

MEMBERSHIP, ADMISSIONS AND SEPARATIONS

1. Any person desiring to become a member of The Society of American Military Engineers and/or any member of The Society of American Military Engineers desiring to become a member of the Huntsville Post shall make written application to the Secretary of the Post, to the Chairperson of the Membership Committee, or via the National SAME website (http://www.same.org)(preferred). After the Society Headquarters updates the listing of Huntsville Post members provided to the Post Secretary, the name will be added to the local mailing list, and the new member’s name transmitted for publication in the monthly Post Bulletin.
2. Any member may withdraw from the Post by tendering a resignation in writing. Information shall be provided to the Post Secretary in order that the member’s name may be removed from the local mailing list.
3. Any member of the Post may be dropped for cause by a vote of two-thirds of the members present at any regular meeting; provided the member shall be given full opportunity for a hearing; provided further that any member so dropped may be reinstated by a vote of two-thirds of the members present at any regular meeting; provided further that prior to such reinstatement the member shall liquidate any debts to the Post.
4. Any member of the Post will be automatically dropped from the Post when membership in the National Society is terminated; provided that any member so dropped may be reinstated by a vote of two-thirds of the members present at any regular meeting; provided further that prior to such reinstatement the member shall be reinstated in the National Society and shall liquidate any indebtedness to the Post.
5. Dues, both Post and Society, are billed by the Society Headquarters. Society Headquarters shall notify in writing members of the Post whose dues remain unpaid. Members four months in arrears will be dropped from the Post and the Society.

Article II

OFFICERS AND DIRECTORS

1. The President shall have general supervision of the affairs of the Post and shall preside at the meetings of the Post. The President shall appoint the members, designate the Chairperson of Committees, and have general supervision over all committees. In the absence of the President, these duties devolve upon the First Vice-President.
2. The President, or in the absence of the President, the First Vice-President, shall sign any written contracts and obligations of the Post, after approval of the Officers and Directors.
3. The Treasurer shall be comptroller of the accounts of the Post under the direction of the President. The Treasurer shall make collections and disbursements under the supervision of the President as directed by the Post, shall render an annual report in January, and shall produce such specified reports as may be called for by the President. An Auditing Committee appointed by the President or an independent auditor at least 90 days after the submission of the annual report to the Post shall audit the accounts annually. The audit report shall be made separately to the Officers and Directors.
4. The Executive Director shall report directly to the President and shall assist the President, Officers of the Post, and Directors of the Post in those activities associated with the operation and administration of the chapter and shall be responsible for making suitable arrangements for all meetings of the Post.
5. The Secretary shall give timely notices of all the meetings to all of the members. The secretary shall record all of the proceedings of the Post and prepare a report of the monthly meetings for the Society Headquarters. The Secretary shall keep the roll of the members of the Post by classification of membership, and shall have custody of correspondence and records.
6. The Board of Directors will serve with the Officers of the Post under the supervision of the President or ranking Officer, and shall have a vote on matters of Post business in the same manner as the Officers. The Directors shall render an annual report in January (see Article V).
7. Vacancies among the Officers and Directors of the Post will be filled as follows:
   • President – Shall be replaced by the first Vice-President.
   • First Vice-President – Shall be replaced by the second Vice-President.
   • Second Vice-President – Shall be replaced by a two-thirds vote of remaining Officers and Directors.
   • Secretary or Treasurer – Shall be replaced by the Executive Director.
   • Executive Director – Shall be replaced by a two-thirds vote of the remaining Officers and Directors.
   • Board of Directors – Shall be replaced by a two-thirds vote of the remaining Officers and Directors. Election shall be for the period remaining on the term of the Director being replaced.

Article III

COMMITTEES

1. The standing committees of the Post will be: The Program Committee, the Scholarship Committee, the Membership Committee, the Sustaining Membership Committee, and the Golf Tournament Committee.
2. The Program Committee shall be appointed by the President. It shall be the duty of this committee to prepare a program of activities and submit the program to the Post Officers and Directors for approval. The objective of this committee is to produce an annual calendar reflecting all programs and events of the Huntsville Chapter.
3. The Scholarship Committee shall be appointed by the President. It shall be the duty of this committee to administer the annual scholarship program authorized by the Officers and Directors.
4. The Golf Tournament Committee shall be appointed by the President. It shall be the duty of this Committee to plan and administer the annual scholarship golf tournament each fall.
5. The Membership Committee shall be appointed by the President. It shall be the duty of this committee to establish a program to maintain members in a current status and recruit new members to include young member recruitment.
6. The Sustaining Membership Committee shall be appointed by the President. It shall be the duty of this committee to establish a program to maintain sustaining members in a current status and recruit new sustaining members.
7. Additional committees may be appointed by the President, as he may consider necessary in the proper operation of the Post.

Article IV

FINANCES

1. The annual dues of the members, which will entitle them to all privileges of the Post except, as otherwise provided herein, shall be fixed by the Board of Directors and shall not exceed $10.00, payable annually in advance. Dues, local and national, will be billed by the National Society.
2. Student members of the Society who are Post members are exempt from payment of local dues.
3. The Post finances shall be the responsibility of the Officers and Directors. Any Officer or Director of the Post may approve expenditures in amounts less than $200.00 on the expenditure voucher form. For amounts in excess of $200.00, the expenditures must have the approval of a majority of the Officers and Directors. Actions shall be taken at regular bi-monthly meetings and reported to the Post membership in the monthly Post Bulletin.
4. The Post Treasurer shall establish a checking account in the name of the Post in order to conduct Post business. The account shall be available upon the signature of the treasurer or the Assistant Secretary Treasurer. In addition, the Treasurer shall maintain funds in other accounts or negotiable instruments as directed by the Officers and Directors for special purposes such as regional conferences and scholarships. Negotiable instruments shall be two signature documents. The Post Treasurer will make financial records available for an annual audit. The results of this audit will be presented to the members each January.
5. The Post Treasurer will require all expenditures and receipts to be submitted on a dual signature expenditure or receipt voucher form prior to entering on the Post records.
6. The Post shall fund scholarships subject to the availability of funds: (1) $4000.00, (1) $2000.00, and (1) $1000.00 designated for a University of Alabama Huntsville (UAH) student chapter member.
7. The Post shall donate up to $1000.00 on an annual basis to the University of Alabama (UAH) S.A.M.E. Student Post, subject to the availability of funds.
8. The Post shall donate $250.00 to the American Society of Professional Engineer’s annual MATHCOUNTS competition here in Huntsville.
9. The Post shall fund the newsletter as a budget item, with an estimated monthly cost of $110.00.

Article V

REPORT / AUDITS

1. The Treasurer shall render an annual written report to the Post in January and, shall provide a report at the bi-monthly meetings of the Officers and Directors.
2. The Secretary shall provide a report to the bi-monthly meetings of the Officers and Directors.
3. The Directors shall render an annual written report to the Post in January, which shall be a report of Post affairs to include membership, activities, and suggestions on future activities of the Post. The President and the Directors will also present the proposed Budget for the coming calendar year with this report. This Budget will reflect the “projected operating expenses” of the Post. This report shall be forwarded to National.
4. The Post President shall provide for an independent audit of the Post financial accounts annually and report the results of the audit to the membership during our November meeting.
5. A summary of all reports and audits shall be included in the monthly Post Bulletin.

Article VI

MEETINGS AND ELECTIONS

1. The meetings of the Post shall be in accordance with the program presented by the Program Committee, as approved by the Post Officers and Directors, and shall be once each month. Should cancellations of a regular Post meeting be required, such cancellation shall be by action of the Officers and Directors and announced to the Post membership in the monthly Post Bulletin or special letter.
2. Meetings of the Officers and Directors shall be at least once every two months for the purpose of conducting Post business. These meetings shall be announced, in advanced, in the Post Bulletin and shall be open to all members. Authority is vested in the Officers and Directors (and may include committee chairpersons at the option of the Post President) to conduct all essential Post business to include financial matters (see Article IV Finances). A report of the business meetings shall be published in the monthly Post Bulletin.
3. The election of Officers shall be every two years at the December meeting. Two Directors will be elected for two-year terms at the December meeting each year.
4. The written ballot will list the slate of candidates proposed by the Nominating Committee and contain an adjoining section for write-in candidates.
5. The new Officers and Directors shall be installed at the regular January meeting following the election. Terms of all Officers and Directors begin with their installation.

Article VII

AMENDMENTS

1. Amendments to these By-Laws may be made by a vote from two-thirds of the voting members present at any regular meeting or special meeting called for that purpose; provided the proposed amendment has been presented in writing for consideration to each member of the Post at least two weeks prior to the meeting, along with an announcement of the date, time and place of the meeting; provided further that the amendment is approved by The Society of American Military Engineers.

Article VIII

DISSOLUTION

1. Upon dissolution of this organization, all assets will be forwarded to the National Headquarters of the Society for inclusion into the Society’s general fund.

ADOPTED: 1 October 2002 (Date)
SIGNED: /signed
Harry L. Spear
Colonel, U.S. Army
Huntsville Post President
APPROVED: 2 October 2002 (Date)
/signed
(For the Society of American Military Engineers)
James H. Donahue, PE
Captain, U.S. Coast Guard, Retired
DIRECTOR OF MEMBERSHIP